Florida lets condominium associations vote online under §718.128 and homeowners’ associations under §720.317, when the board has adopted a resolution and each owner has consented. Doorman keeps the resolution, the consents, the ballot and the sealed record in one place.
Talk about online votingFictional vote · the record shows who voted, never what a secret ballot chose.
What the statutes frame
Online voting is something the association opts into, and each owner opts into too. Doorman follows the steps the statutes frame, and it does not open an official vote until the board’s resolution is on file.
An association may run online votes under a board resolution that gives owners notice of the opportunity and sets the procedures and deadlines to consent and to opt out (§718.128(4)). A board election is always a secret ballot (§718.128(2)(d)).
The same resolution, and more: the meeting that adopts it needs 14 days’ written notice with an affidavit of that notice filed in the official records, and the association attests that online voting is consistent with its bylaws (§720.317(3), §720.317(1)(a)3).
An owner consents electronically or in writing, and the consent stays valid until the owner opts out. Voting electronically counts the owner as present for quorum.
How Doorman runs it
An official vote is a poll with legal weight: it is addressed to each unit’s voting interest, and its record is kept so it can be reviewed.
The resolution is a document in the community’s vault. An HOA also files its notice affidavit and its bylaws attestation. Without them, no consent is collected and no official vote opens.
The manager keeps one voting interest per unit, with its weight, its designated voter and, for a co-owned unit, its voting certificate. Each designated voter reads the consent text and agrees or declines. A unit with no consenting voter votes on paper, and still counts toward quorum.
Ballots go out by email. Each owner confirms their device once, and an official vote stays open at least 14 days so everyone can do it in time (§718.128(1)(c)). A manager marks a unit whose voting rights are suspended under §718.303(5), and that unit receives no ballot.
Before the ballot is cast, the owner enters a 6-digit code emailed to them, good for 10 minutes. An owner already signed in does not need one. The owner can change the vote until the deadline.
Every ballot returns a receipt. At close, Doorman cuts the link between each ballot and its voter and files a sealed record on the Election Records shelf.
The secret ballot
The roster and the participation list show who has voted and who has not. On a secret ballot, nothing shows what any person chose.
A board election is always a secret ballot (§718.128(2)(d)). Doorman does not offer a signed ballot for one.
§720.317(1)(b)4 separates the ballot from identity where the bylaws provide for secret ballots. An HOA whose bylaws do not may record a signed ballot, and Doorman allows that only for an HOA.
The receipt shows the ballot was received and counted, and a copy is emailed to the owner. It carries no information about the choices.
The sealed record is a PDF with a JSON copy and its SHA-256 hash. The community cannot delete it, and it keeps the votes available for recount and review, as §718.128(2)(e) asks.
Before your first official vote, ask your association’s attorney to review the consent wording and the sealed record.
Polls and official votes
Doorman also runs ordinary community polls, where who voted is visible and what each person voted never is. Formal electronic voting is a separate $60 per event; see pricing. Looking at the resident side? Read about the resident portal, or the Florida website law for the records an association posts.
Questions boards ask
Yes, when the association follows the statute. Fla. Stat. §718.128 covers condominium associations and §720.317 covers homeowners’ associations. Both frame online voting around a board resolution and each owner’s consent. This is not legal advice: ask your association’s attorney.
The board adopts a resolution that gives owners notice of the opportunity to vote online and sets the procedures and deadlines to consent and to opt out (§718.128(4), §720.317(3)). An HOA also files an affidavit of the 14-day written notice of the meeting that adopted it and attests that online voting is consistent with its bylaws. Doorman keeps the resolution on file and does not open an official vote without it.
An owner consents electronically or in writing, and the consent stays valid until the owner opts out. In Doorman the designated voter reads the consent text and agrees from a single-use emailed link or from the resident dashboard, and a manager can record a written consent with its scan attached. An owner who opts out votes on paper from the next vote on.
A condominium board election is always a secret ballot under §718.128(2)(d): once cast, the ballot is kept separate from the voter’s identity. An HOA may record a signed ballot where its bylaws do not provide for secret ballots (§720.317(1)(b)4). Doorman shows who voted and, on a secret ballot, never what each person chose.
Each owner gets a receipt that shows the ballot was counted and says nothing about the choices. When the vote closes, Doorman cuts the link between every ballot and its voter and files a sealed record, a PDF with a JSON copy and its SHA-256 hash, on the Election Records shelf, where the community cannot delete it. Votes stay available for recount and review, as §718.128(2)(e) asks.
Ordinary polls are included in Doorman. Formal electronic voting is a separate $60 per event. Confirm availability and your association’s requirements with our team before scheduling an official vote.
This page summarizes the statutes and is not legal advice. Read §718.128 and §720.317 on the Florida Legislature’s site, and ask your association’s attorney. Reviewed October 5, 2026.
Tell us about your association and the vote you have in mind. We confirm availability with you first.